An email hosting service is also known as internet hosting service that operates the email servers. When these services uses cloud technology for its storage, then it is known as cloud email services. There are different email hosting services available which varies based on the storage space available, locations from where it is being accessed and the functionality. The host providers offer these services through two modes namely traditional email hosting and per mailbox hosting. The traditional email hosting set an amount for certain number of mails whereas the per mailbox chargers based in the mails or unlimited webmails.
- Free email services use the public domain like Gmail, Yahoo and this is suitable for the personal and the individual use.
- Shared email services are the one that contains large number of email boxes that are being hosted on the server by sharing the IP addresses.
- Cloud email services can be accessed by the small companies and the SME’s. These mail boxes are hosted using a cloud service provider. Some of them are GSuite offered by the Gmail and the Microsoft exchange emails by the Microsoft.
Most of the email hosting providers gives advanced premium solutions for the custom email platforms and the technology and the offerings of the providers vary based on the needs. The emails which are offered by most of the web hosting company are POP3- based email which is based on open source webmail applications. Some of them are Horde, squirrel-mail and the Round Cube. Most of the web hosting providers offers the email hosting with attractive deals.
Some of the advantages of cloud email services
- Secured email environment
- Reduced the capital expenditures and human resource costs
- High reliability and availability
- Built in backups and archiving
- Effortless Scalability
Secured email environment – A data storage in a clouds always secured when comparing to storing it in other places. It helps in handling the emails in a secured manner.
Reduced capital expenditures and human resource costs – Using online email services does not need to purchase the software but we can use a staff to maintain the emails.
High reliability and availability – Most of the cloud email services are highly reliable.
Built in backups and archiving – The companies that use online email services has no need to backup and archive the mails.
Effortless Scalability – With the help of cloud email services, the companies only have to pay for the email and not for the services.
Disadvantages of cloud email services
Using a cloud email services has advantages and also some disadvantages. Some of the disadvantages are listed below:
- Data is not managed and maintained by the employees
- No Internet then no email service
- Some loss of control
- Fees add up
Data is not managed and maintained by the employees – As the data is not managed by the employees of the company, the company have no control on who is working with their data.
No Internet then no email service – If the data connection is lost then we cannot access to the cloud. So we cannot access any datas from the cloud in case of any emergency.
Some loss of control – As the data is not maintained by the users. The company losses its control over where the data is being stored and accessed.
Fees add up – The subscription fees for the online services are always high than the offline services.
When comparing the pros and cons of cloud email services, if you are using it in a company where you are lacked by employees, it is easy to store the data in cloud. But in case of emergency and you don’t have an internet connection and then you cannot access the data from the cloud. Most of the large companies use cloud service emails for storing their data because the files will be safe and has a back-up. You should choose the cloud email services depending on many factors like number of employees and the types of emails you sent and receive. Or you should use email store https://spammer.ro/. If you receive more number of emails then it is better to store it in the cloud, because it is easy to maintain.